As the controller, Forschungszentrum Jülich has implemented numerous technical and organizational measures to ensure the most complete protection of your personal data. Since Zoom is a cloud-based SaaS solution, the service provider was examined for appropriate instruments to ensure IT and data security. In accordance with Article 32 GDPR, Zoom meets the requirements for the security of processing through appropriate technical and organizational measures in accordance with the state of the art technology. Zoom is a service of Zoom Video Communications, Inc. based in the USA.
Personal data is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier. The following information must be provided to you in accordance with Art. 13 of the General Data Protection Regulation (GDPR) when the personal data is collected:
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:
The Data Protection Officer of the controller is:
Art. 6 I lit. f GDPR serves as the legal basis for this processing. Processing operations are based on this legal basis if processing is necessary for the purposes of the legitimate interests of our company, except where such interests are overridden by your interests or fundamental rights and freedoms. If the processing of personal data is necessary for the performance of a contract or a pre-contractual measure, then Art. 6 para. 1 lit. b GDPR is the legal basis.
We conscientiously protect your data against loss, misuse, unauthorized access, unauthorized disclosure, falsification or destruction. Within our company, your data is stored on password-protected servers to which only a limited group of people have access.
By registering for the service, you accept the terms of use and privacy policy of Zoom.
The purpose of this Data Protection Regulation (DPR) is to ensure that personal data collected during the bi-weekly Zoom meetings, entitled "Meet the Experts from de.KCD", is processed in a transparent and lawful manner. The specific goal of these meetings is to generate transcripts, which will be further processed to provide us with a catalogue of questions and related answers. This question-answer catalogue will eventually be incorporated into a FAQ that will be made publicly accessible at the datenkompetenz.cloud website.
This DPR applies to all participants who attend the Zoom meetings, including:
The following personal data may be collected during the Zoom meetings:
To achieve our purpose, we will process the personal data as follows:
Data processing of the recordings and the AI transcript creation takes place outside the EU or the EEA. The server location is in the USA. An adequate level of data protection is ensured by standard contractual clauses of the European Commission and individual agreements.
We will retain personal data for no longer than necessary to achieve our purpose:
We will obtain consent from participants upon entering the Zoom room. If a participant does not agree to this processing, they are free to not enter the Zoom room or leave at any time.
To ensure transparency and fairness:
Participants have the following rights:
By attending the "Meet the Data Experts from de.KCD" Zoom meetings, participants acknowledge that they have read and understood this DPR and provide consent for their personal data to be processed in accordance with its terms.